Administrative Office Manager

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Job Summary

Administrative Office Managers ensure the administrative aspects of a business running and organized. They perform administrative tasks like documentation, editing, filing, organization, and sales support. They also manage other administrative employees to ensure administrative tasks are done; these managers also train subordinates.

Duties include but are not limited to:

• Monitor budgets for contracts, equipment and supplies; audit operational reports.
• Manage and coordinate administrative support services; facilities, security, mail distribution, record management, and other office support services.
• Review current processes and recommend procedural or policy changes to improve operations.
• Oversee facilities planning, maintenance and custodial operations internal or external service contracts.
• Manages the administrative supervisors.
• Other duties as assigned.
  
  

Requirements

Knowledge and Skills

• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at an expert level.
• Knowledge of company policies, procedures and forms at an expert level.
• Knowledge of conflict resolution techniques at an expert level.
• Professional communication skills (phone, interpersonal, written, verbal, etc.).
• Project management at a proficient level.
• Self-motivated, proactive, detail oriented and a team player.
• Time management and time critical prioritization skills.
  
  

Education And Experience

• Associates Degree Required, Bachelors Degree Preferred
• 5 – 7 years of directly related or closely related experience
• 3 – 5 years of Community Association experience
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.