Administrative Executive Assistant (4227)

Job Description

General Responsibilities

• Maintain administrative organization of the association’s documents within the management software
• Regularly ensure unit owner information is accurate across association databases and assist owners with accessing their respective homeowner portals
• Understand the goals of the community, as defined by the board, and assist the manager in carrying out policies and procedures to achieve the goals.
• Understand, use and contribute to the company’s policies, procedures, practices and programs that are available to support the continuous improvement of property management at a community.
• Assist the manager in facilitating elections, board meetings, annual meetings and committee meetings.
• Oversee the day-to-day administration of the community including, but not limited to:
• Maintain the association's files and records.
• Administer insurance.
• Administer rules and regulations.
• Manage relationships and work orders with vendors and contractors.
• Maintain owner roster.
• Process rental and resale screening applications.
• Prepare mass mailings
• Oversee the financial management of the community, including but not limited to:
• Taking payment for miscellaneous items
• Taking payments for association dues
• Process payment through on-site check scanner
• Monitor and verify vendor invoices. Assure proper coding in accordance with chart of accounts.
• Coordinate with maintenance staff for work orders for the cleaning and maintenance of community facilities according to the required specifications.
• Respond professionally to inquiries from the board, residents and others.
• Answer phones, front-line resident interaction, coordinate access with security personnel, and additional administrative tasks
  
  

Compensation is $25-$26 per hour, depending on experience.

FULL TIME MUST BE ABLE TO WORK 40 HOURS A WEEK!!

PLEASE DO NOT APPLY FOR THIS POSITION IF YOU LIVE MORE THAN 30 MINUTES FROM THE EAST BOCA AREA.

Company Description

From our beginnings as a small, family-owned maintenance business started by William B. Campbell, Sr., we’ve grown into one of the largest and most experienced property management companies in South Florida. Campbell Property Management remains a 100% locally owned business exclusively serving South Florida. Over 95% of our new business comes from referrals and word of mouth, and we have 60+ clients that have been with us for more than 15 years.

From our beginnings as a small, family-owned maintenance business started by William B. Campbell, Sr., we’ve grown into one of the largest and most experienced property management companies in South Florida. Campbell Property Management remains a 100% locally owned business exclusively serving South Florida. Over 95% of our new business comes from referrals and word of mouth, and we have 60+ clients that have been with us for more than 15 years.