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https://hoamco.com/careers/?gnk=apply&gni=8a78859f95f853a10195fd4952da67f6&gns=Betterteam
Administrative Coordinator (PT) - Trilogy at Monarch Dunes (Nipomo, CA)
- Under general supervision of the Lifestyle Director, the Administrative Coordinator is responsible for assisting in executing, coordinating, and supervising the recreational lifestyle and event programs for the club.
- Additional related duties assigned as necessary.
- Part Time position, requiring weekends and evenings as needed.
Job Duties:
- Coordinate behind-the-scenes administrative duties for the activities department.
- Create and maintain an environment with the activities programming which reflects professionalism and a sense of urgency to accommodate members.
- Meet initially with members and/or external customers to tour the facility, outline use capabilities.
- Responsible for communicating activities/fitness schedules to members and necessary department staff; also, responsible for assisting in set-up/take-down of the event at times.
- Ensure each program/event is set-up and meets member expectations.
- Responsible for being present throughout all programmed events to assist, answer questions, and facilitate service delivery; control and review facilities at close of event.
- Assist with private Events as needed.
- Use the Northstar reservation system in order to track events and event preparation.
- Post event/activity check list, check request deposits accordingly and send follow-up to members.
- Administer member website and flyers to promote activities, and events.
- Greet, welcome and deliver the “Trilogy Experience” to all incoming members/guests.
- Complete daily, weekly, and monthly computer/paper generated reports as required by management.
- Assist the Resort Club Manager in administrative duties. Customer service oriented, serves as the member “ambassador” in developing and maintaining programs for an active member lifestyle.
PERSONAL ATTRIBUTES:
- Excellent time management, organizational and follow-up skills
- Productivity; good attendance, few errors or repetition, good work quantity and quality, positive contributor; ability to work successfully in a team environment, strong people skills required, works well with others
- Innovation; seeks new opportunities and growth challenges, contributes ideas, helps resolve problems, looks for and develops cost savings measures, and develops new procedures and methods
- Honesty; being truthful and trustworthy, doing what needs to be done and what is right, being fair and objective, having personal integrity and treating others in a mature, responsible manner
- Loyalty; having commitment toward the goals of the organization, the nature of the business, respecting its efforts, defending it's good name, giving the job the best effort and sincerity
- Initiative – ability to think, work and make independent decisions based on sound judgment
- Excellent written and verbal communications skills
- Must possess a strong internal/external customer service attitude
- Ability to manage competing priorities and assignments
- Must be comfortable working in a fast-paced environment where continuous improvement is expected
- Must be able to consistently achieve high work standards
Qualifications:
- Previous experience in the hospitality industry preferred.
- Experience in activity/event planning preferred.
- Personal computer proficiency, including Microsoft Outlook, Word, Excel, PowerPoint.
PHYSICAL DEMAND/WORK ENVIRONMENT:
- The physical demands and work environment characteristics described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The associate must occasionally lift and/or move up to approximately 50 pounds.
- The associate may be required to adhere to a specific dress code that could include shorts/pants, shirt, shoes, and jacket.
- The associate will need to be able to work flexible hours, day and/or evenings.
- The noise level in the work environment is usually quiet to loud.
About HOAMCO:
Since 1991, HOAMCO (Homeowners Association Management Company) has successfully handled every aspect of community association management. We manage over 600 communities in six states and are continuing to grow.
CLICK HERE TO APPLY:
https://hoamco.com/careers/?gnk=apply&gni=8a78859f95f853a10195fd4952da67f6&gns=Betterteam
About Hoamco:
Since 1991, HOAMCO (Homeowners Association Management Company) has successfully handled every aspect of community association management. We manage over 550 communities in six states and are continuing to grow.