Administrative Assistant (Part Time)

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

Our Administrative Assistants are the heart of our community management operations, making a significant on the homeowners and community we serve.

Work hours:

Monday-Thursday 9:30am-3:00pm and Friday 9:30am-4:00pm

Duties:

• Answer the phone and help homeowners as much as possible.
• Check emails and respond after communicating with Manager.
• Scan folders of unit owners.
• Prepare certified mailings for Covenants.
• Distribute the mail accordingly.
• Scan and email coded invoices.
• Mail checks to corporate as need.
• Enter and update information in the database and internal software.
• Covenants filing and other filing as needed.
• Other duties as assigned.
  
  

Requirements

• High School Diploma or GED Required.
• 1+ year of administrative, clerical, and customer service experience.
• Customer focused, Service Driven, and Team oriented.
• Excellent communication skills, written and spoken.
• Knowledge of Microsoft Office products (Word, Excel, Outlook, etc.) at a proficient level.
• Knowledge of typical business correspondence (grammar, structure, punctuation, spelling, etc.) at a proficient level.
• Ability to communicate with multiple stakeholders, for example community managers, vendors, peers, clients.
• Able to work effectively with others in person and in group setting.
• Able to prioritize, manage time, and meet deadlines.
• Able to interpret verbal and/or written instructions at a proficient level.
• Proactive and self-motivated with strong attention to detail and organizational skills.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.