Administrative Assistant, Onsite

No longer accepting applications

Job Details

  • SalaryNot provided
  • Job TypeFull-time
  • Company TypeManagemet Company
  • Job CategoryOffice Administration
  • Job WorkplaceOn-Site
  • Job Workplace LocationWestfield, IN, USA

Job Description

Job Details

Description

Kimblewick Community Association is a beautiful Del Webb community specifically designed for the Active Adult located in beautiful Westfield, IN. Our stunning amenity center is seeking candidates for a dynamic, enthusiastic, customer and staff focused Administrative Assistant to join our team and to be a part of this growing community.

This beautiful active adult residential community offers a wide range of amenities, including a state-of-the-art clubhouse, natural spaces, trails, sports courts, pool, fitness center and classes, a wide variety of social activities, along with many clubs and organizations.

Position Responsibilities

  • Perform a wide spectrum of administrative duties that are essential to successfully enforcing community Covenants, Compliance & Regulations (CC&R’s).
  • Provide administrative support and other tasks as directed to On-site Community Manager and other on-site staff members.
  • Develop a working relationship with community board members and homeowners.
  • As the first point of contact, extend excellent customer service and problem resolution skills via in person, phone and email interaction with residents, board members and vendors.
  • Provide traditional office support which includes maintaining calendars/scheduling of reservations, appointments and meetings, composing correspondence, completing mailings and ordering supplies.
  • Arrange various meetings and prepare all correspondence necessary to notify included parties.
  • Assist with community inspections of common areas according to AAM’s management contract.
  • Perform various general accounting duties, including some A/P, A/R, coding of invoices and billing.
  • Update and maintain accurate and current association records within databases, as needed.
  • Process architectural change submissions ensuring accuracy of documents received prior to forwarding to reviewing entity.
  • Perform other duties as directed by Community Manager.

Knowledge, Skills And Abilities

  • Ability to interact and work positively and effectively with homeowners and staff at all levels.
  • Ability to proficiently utilize computer programs and database systems, including Microsoft Office, Google Suite, internet, and e-mail systems with attention to detail.
  • Ability to work independently to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
  • Exceptional organization and tracking skills.
  • Ability to function efficiently in a fast-paced, demanding environment.
  • Advanced communication skills both verbal and written.
  • Superior customer service skills and professional phone etiquette.
  • Ability to work collaboratively and cooperatively within the department as well as with other departments.

Physical Demands & Work Environment

  • Primarily sitting at workstation utilizing a computer and phone system in an open setting.
  • May be required to lift boxes, fill paper trays, and other minor physical office related tasks.
  • Walking/driving through community to assist in the inspection of common areas.
  • Helping to set up/break down for events and/or meetings as needed.

Posted: 2025-01-30

Last updated: 2025-01-30 5:47PM UTC

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No longer accepting applications

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