Administrative Assistant - Grayhawk

Do you thrive in a service-oriented environment where you are part of a collaborative team? Do you want to have a career with a company that values its employees?

We are CCMC, a community management company specializing in master-planned communities. Our vision of inspiring a resident-centric focus is brought to life by our core values: Integrity, Respect, Service and Community.

At CCMC, our Administrative Assistant plays a crucial role in executing our company’s purpose statement: We build community by bringing people together in the neighborhoods where they live and in the offices where we work. Simply put, we create experiences that connect people.

The Administrative Assistant will maintain a high degree of customer service in all resident inquiries and interactions; answer a high volume of phone calls and emails, and provide general information or re-direction to appropriate departments; all while learning and growing their administrative, communications, and customer service skills.

About The Community

Grayhawk is an upscale master-planned community located on 1,615 acres in the high Sonoran Desert. Dwellings include single family, condominiums, townhomes, villas, and a luxury life-care retirement with an assisted living section. Grayhawk features two distinctive yet interconnected neighborhoods – The Park and the Retreat Village, consisting of almost 3,800 residential units. The Park is made up of family-friendly neighborhoods with pocket parks, greenbelts, playground areas, and Ramada. The Retreat Village consists of two guard- gated communities, which include six tennis courts and seven individual neighborhood swimming pools and spas for use by Retreat Village residents. Other amenities include over 30 miles of multi-use trails; a two City of Scottsdale neighborhood parks; public and private schools; Boys and Girls Club campus; two 18-hole world-class championship golf courses; retail shopping and dining; commercial and office developments; and a medical campus which includes a 184-bed hospital.

What You’ll Accomplish

• Provide office assistance, owner support and other clerical needs using a variety of office equipment, software, and tools
• Responsible for ensuring that all callers and visitors are greeted in a friendly and informative manner
• Owner move-in and scheduling of gate software and devices
• Open, log in, and appropriately disseminate all incoming mail and deliveries
• Coordinate various owner correspondence
• Inventory, maintain and order office supplies
  
  

What We’re Looking For

• Professional and adaptable, demonstrate good time management and organizational skills and have demonstrated an ability to maintain the confidentiality of business matters
• Self-motivated, dependable, organized, and efficient with excellent problem-solving skills
• Computer skills that include a strong working knowledge of MS Office programs such as Outlook, Word and Excel
• Able to communicate effectively orally and in writing, and have high attention to detail
• Have excellent telephone manner, with a commitment to the highest customer service possible
  
  

What We Offer

• Comprehensive benefits package including medical, dental, vision, and life insurance
• Wellness program
• Flexible Spending Accounts
• Company-matching 401k contributions
• Paid vacation, holiday, and volunteer time
• Company-paid Short-term Disability
• Optional Long-term Disability
• Employee assistance program
• Professional education assistance
• Pet Insurance
• Perhaps most importantly, a service-oriented team who is dedicated to your success!
  
  

Important To Know

Candidates must be able to sit or stand for extended periods and attend community events as required. Must have a valid driver’s license in the state of employment and must have reliable means of transportation as a personal vehicle may be required to perform certain responsibilities. Must be available to work a flexible schedule to meet the needs of the site as determined by the Community Manager, including possible evenings and weekends.