Administrative Assistant – Granite Dells (Prescott, AZ)

Administrative Assistant – Granite Dells (Prescott, AZ)

Granite Dells is looking for a full-time Administrative Assistant. We offer benefits after 60 days; Medical, Dental, Vision, 401K, Holiday Pay and more! Apply today and join our team in a great community!

Under general supervision of the Community Association Manager, the Administrative Assistant provides clerical and administrative support for Association Community Managers and other office personnel to enhance service levels to communities and HOAMCO.

Qualifications

• High school diploma.
• 2-3 years full-time clerical/administrative experience

Job Duties

• Adhere to and understand all guidelines, policies and procedures established by the Association and HOAMCO.
• Support Association Managers with day-to-day management of community.
• Submit, follow-up and document completion of subcontractor work orders.
• Coordinate association facilities such as key distribution, gates, etc.
• Create forms, reports, spreadsheets, presentations, and/or filing systems to provide clerical assistance for association managers.
• Create and prepare complete Board of Director Packets and Agendas per the direction of the Association Managers.
• Maintain and update records, web sites and databases as necessary.
• Maintain filing of Association Records, including but not limited to Minutes, Agenda, and Annual Meetings.
• Provide customer service for homeowner questions, complaints, comments, etc.
• Write necessary correspondence and reports to homeowners, association Boards of Directors, HOAMCO, vendors, etc.
• Manage office to include supplemental billing, supply purchasing, petty cash reconciliation and equipment upkeep and installation.
• Act as primary receptionist to include answering and directing incoming telephone calls, greeting, and directing clients, managing incoming and outgoing mail, etc.
• Facilitate supplemental billing for postage, faxing, copying, etc.
• Perform miscellaneous office errands.
• Other assigned duties as necessary.

About HOAMCO - Since 1991, HOAMCO (Homeowners Association Management Company) has successfully handled every aspect of community association management. We manage over 560 communities in seven states and are continuing to grow. We offer Medical, Vision, Dental, PTO, 401K, Holiday pay and more for our Full-Time Employees.