Administrative Assistant (AR, AP, Homeowner Billing)

Job Details

Description

Position Summary:

Primarily responsible for assisting the Accounts Receivable/Payable and Homeowner Billing Departments with daily tasks.

Position Responsibilities

• Process Remote Deposits for Accounts Receivable.
• Creation and cancellation of Automatic Payments (ACH/SurePay).
• Maintains and up keeps accurate data in the company data base.
• Research/locate deeds and liens on various websites.
• Notarization of documents.
• Mailing/emailing of documents daily.
• Digital recording of documents to the County Recorder’s.
• Sort, scan and distributes mail/documents daily.
• Data entry of various documents into company data base.
• Creating new vendors in company data base.
• Electronically filing documents as needed.
• Assist Community Services (Small Claims) Supervisor as needed.
• Creating/maintaining spreadsheets for department.
• Scanning Invoices for Accounts Payable
• Assists Department with special projects as needed.
• Performs other administrative duties as directed by Department Manager.

Knowledge, Skills And Abilities

• Ability to multitask, prepare and process large amounts of billing items while being detail oriented.
• Ability to handle multiple tasks simultaneously, establish priorities, and meet deadlines.
• Exceptional organization and tracking skills.
• Ability to function efficiently in a high volume, fast-paced environment.
• Ability to proficiently utilize computer programs and accounting database systems, including Microsoft office, internet and e-mail systems.
• Ability to interact and work positively and effectively with staff at all levels.
• Advanced communication skills (both verbally and written), and the ability to communicate with all levels of management and staff.
• Ability to work collaboratively and cooperatively within the department as well as with other departments.

Physical Demands & Work Environment

• Primarily sitting at workstation utilizing a computer in an office setting.
• May be required to lift boxes, fill paper trays, and other minor physical office related tasks.