Activity & Lifestyle Director

$45-55k

 

Job Summary:

 

The Activities/Lifestyle Director will develop, organize, and program all entertainment activities for the on-site property. Must continually maintain and improve all aspects of the clubhouse-oriented social life. Reports to the Community Association Manager.

 

Required Specifications:

 

• Intermediate computer skills, excellent verbal, and written communication skills
• Must be organized, efficient, and can resourcefully resolve problems
• Ability to maintain composure in stressful situations
• Maintain a positive attitude with teammates, residents, guests, and vendors. Serves as Ambassador of Community
• Willingness to consider the advice and opinions of others
• Ability to make decisions and accept responsibility for the consequences
• Ability to coordinate multiple events on the same day
• Meet deadlines, set, and achieve goals
• Willingness to delegate tasks, train and motivate others
• Capability to act as a role model in professional conduct and appearance

 

Essential Duties & Responsibilities:

 

• Develop a plan for activities and events on a daily/weekly/monthly basis that includes, but is not limited to, dances, theme parties, holiday celebrations, movies, card games, exercise/sports programs, social activities, family events, indoor and outdoor activities, educational programs, and events/activities away from the facility.
• Supervise all aspects of activities and events including, catering (food and beverage), decorating, promoting, operational and technical requirements (e.g., lighting and sound), staffing, etc.
• Conduct occasional assessments to determine those activities in which the residents would be most interested in pursuing and/or participating.
• Foster family and community support of the activity program (e.g., through newsletters, networking, activities which bring residents/families of the community into the facility and document outcome.
• Plan special “theme” days or months around holidays, seasons, or recognized days such as Father’s or Mother’s Day.
• Supervise the development of new and existing clubs that reflect the interests of the Community.
• Document resident participation in group and/or individual social/recreational programs.
• Coordinate all club meetings and use of common rooms. (i.e., Ensure they are scheduled properly, the room is accessible, and any furniture/supplies are provided.)
• Order needed supplies (e.g., art and craft supplies, party supplies, etc.) timely. Provide all receipts to Community Association Manager with 48 hours.
• Order and display event and show posters/signs. Use Professional signs for large events.
• Take pictures of Community events, parties, and other special occasions.
• Oversee the activity budget to ensure that costs are maintained within budgetary guidelines.
• Prepare weekly report of common areas, pools, fitness center, tennis and basketball courts, playground and soccer field utilizing template. Submit to Community Association Manager.
• Prepare and maintain financials for all activities, including but not limited to, coding of invoices, monthly event financial statements, and vendor services (utilize template).
• Provide to Community Association Manager and FirstService Residential monthly.
• Attend Board of Directors Meetings, providing information on past activities and events including financial report and attendance numbers. Provide a calendar of upcoming events to the Board, and present new activity/event ideas.
• Review goals and progress notes with the Community Association Manager monthly.
• Participate with the Community Association Manager and Treasurer in developing a budget and following the budget.
• Prepare an activities packet that lists all activities, prices, pictures of the facility that can be used as a selling tool to residents, sponsors, and advertisers.
• Oversee private amenity rentals ensuring paperwork is fully complete, calendar is updated and shared with the team, and area is inspected between rentals.
• Respond to all communication by the end of the next business day.
• Update all community boards, websites, calendars, and emails as needed.
• Post meeting notices within required timeframes.
• Maintain Connect Resident website with current activities or other information as needed.
• Accept responsibility for all credit card and check payments from instructors, independent contractors, and sports programs, ensuring that the invoices submitted are correct and detailed.

 

Additional Duties & Responsibilities:

 

Other duties as assigned by Community Association Manager.

 

Supervisory Responsibilities:

 

Interview, hire, train, and supervise recreational staff. Process payroll through ADP.

 

Education & Experience:

 

Minimum of 3+ years or related work experience as an Activities or Social Director required.

 

Knowledge, Skills, & Proficiencies:

 

• Must have strong entertainment planning background.
• Solid computer skills.
• Able to work with vendors and crews on organizing events in a timely manner.
• Strong administrative background.
• Excellent working knowledge of customer service principles and practices.
• Outstanding interpersonal, office management and communication skills, as well as a self-starter and multi-tasker.
• Critical thinking, complex problem solving, judgment and decision making.
• Exercise all duties and tasks in a cheerful and friendly manner as well as be a team player, together with office staff and residents to achieve all events successfully.
• Ability to work independently and be self-driven, with ability to identify, plan and prioritize business opportunities.

 

Tools & Equipment Used:

 

The associate is required to work at a personal computer for extended periods of time as well as talking on the phone for extended periods of time.

 

Physical Requirements/Working Environments:

 

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• Ability to work extended/flexible hours, weekends and holidays based on community needs.
• Ability to lift up to 50 lbs. following appropriate safety procedures
• Work in an upright standing position for long periods of time; be able to reach overhead; have full range of mobility in upper and lower body
• Be able to work in various positions, including, but not limited to stooping, standing, bending
• over, sitting, kneeling, and squatting for extended periods of time, climbing stairs, navigating the property/building quickly and easily as required to meet the job functions
• Ability to work in different environmental working conditions (e.g., heat, cold, wind, rain,
• humidity)
• Repeat various motions with the wrists, hands, and fingers
• Maintain a valid Florida driver’s license

 

Travel:

 

Driving when necessary.

 

Disclaimer: The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.