Activities Coordinator

Job Details

Description

Primary responsibilities are centered on strategic planning of all resident programs within the Community. This involves big picture thinking backed by a focus on the tactical aspect of planning events and activities such as: Recreational, fitness, social, cultural, educational and entertainment.

Position Responsibilities

• Partners with the Community Manager to identify, coordinate and market all community events, programs and services.
• Oversee support staff and facilitators to ensure facilities, events, classes and customer service meets the needs of the residents.
• Develop and maintain active volunteer program among residents, solicit input and involvement from residents to stimulate awareness and participation.
• Work with residents to assist in the establishment of chartered clubs and interest groups.
• Secure all entertainment, food, decorations, and items necessary to carryout events.
• Oversee the operation of the concierge desk as applicable to ensure adequate staffing, policy and procedure implementation and administration, asset control and required documentation.
• Create and post notices for events.
• Accept and manager RSVP list for events. Keep track of registration and attendance.
• Attend Board, club and committee meetings as required.
• Assess overall success of events through focus groups and evaluations.
• Provide event recap summary to committee members and community management.
• Create and deliver Quarterly Community Newsletter.
• Perform other duties as directed.

Knowledge, Skills And Abilities

• The ability to design and coordinate programs that enrich the quality of life and enhance the vibrancy and overall experience of living within an HOA Community.
• Effective and dynamic public speaking skills.
• Effective interpersonal and communication skills paired with high energy, initiative, and enthusiasm.
• Demonstrated ability to lead people and get results through others.
• Must have a demonstrated ability to organize and manage multiple priorities and meet deadlines and follow up with vendors.
• Able to multi-task with frequent interruptions, changes and delays while remaining focused and work effectively, efficiently and cheerfully under such circumstances.
• Good reasoning skills with the ability to problem solve exercising good judgment and decision making.
• Able to recognize and adjust to change.
• Ability to quickly design branded eye-catching professional event notices and eblasts.
• Participate in and train others in the rules of activities.

Physical Demands & Work Environment

• Position involves sitting, standing, and movement throughout the day.
• Utilizing a computer in an office setting.
• Capable of working extended hours, to include evenings, weekends and holidays.
• Physically able to work indoors or outdoors in varied weather conditions.
• Lift, carry and manage equipment and supplies.
• Ability to use ladder.