Accounts Receivable Coordinator

Job Title: Accounts Receivable Coordinator

 

Reports to: Accounting Supervisor

 

Location: Irvine, CA

 

JOB SUMMARY: MarWest Commercial, a division of FirstService Residential, is actively looking for an Accounts Receivable Coordinator to join the Accounting team.

 

The position requires an individual who is ambitious, self-directed, and capable of working autonomously or with the broader team to achieve the business and financial goals of the company.

 

Accounts Receivable

 

• Set up recurring charges based on annual budget.
• Review billing discrepancies.
• Issue credits and miscellaneous charges.
• Review late charges according to the Association’s approved billing and collection policy.
• Oversee the monthly charge process and review discrepancies with statement verification.
• Verify and post payments received at the lockbox facility.
• Assist owners with online payment registration and ClickPay inquiries.
• Process TI deposits and refunds.
• Enter new owner information. Send out Welcome Package, complete escrow demand per request from escrow office. Obtain recorded grand deed (if not sent with escrow checks).
• Process owners sent to collections – charge legal fees to owners’ accounts and remit legal deposits. Track payment arrangements per Property Manager’s approval.
• Answer owner inquiries regarding billing questions and account information.
• Communicate with bank staff to resolve issues with payment allocation and ACH.
• Participate in special projects as needed and other duties as assigned.
• Prepare and maintain procedures for specific job duties.

 

Other Job Requirements

 

• Strong interpersonal and organizational skills with the ability to manage multiple priorities
• Knowledge of Microsoft Outlook, Word, and Excel
• Excellent accuracy and attention to detail
• Organized and excellent multi-tasking skills
• Minimum of 2 years of experience in a support role

 

Supervisory Responsibility

 

None

 

Education and Experience

 

• High school degree
• Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails
• Self-starter, action oriented, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused,
• Excellent time management skills

 

Language Skills

 

Proficient in English

 

Tools and Equipment Used

 

General office equipment

 

Physical Requirements/Work Environment

 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• Must be able to lift 25 lbs.
• Must be able to sit for extended periods of time
• Must have finger dexterity for typing/using a keyboard
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, vendors and our clients
• Valid California Driver’s License and State mandated vehicle insurance, and registration.

 

This is a full time position with typical scheduled hours, Monday through Friday, 8:00 a.m. – 5:00 p.m. with ability to work from home (hybrid schedule). May be required to work overtime as needed and approved by supervisor. Consistent and regular attendance required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Schedule is subject to change based on business needs.

 

About us:

 

FirstService Residential is North America's foremost property management firm. Our dedication, responsiveness and integrity are why thousands of communities across the U.S. and Canada choose FirstService Residential to manage their properties. We have expertise working with complex communities with large budgets and numerous amenities. In addition, we manage commercial associations and mixed-use developments, as well as multi-family and investor-owned rental and REO properties for institutional and private equity clients.

 

We're all about our associates, and as we continue to grow, we're looking for even more quality people who share our dedication to doing what's right, improving residents' quality of life, building great relationships and truly making a difference for their clients, their colleagues and themselves. Is that you? If so, apply today or join our community and learn more about FirstService Residential.

 

To learn more about our company and culture, please visit www.fsresidential.com/california

 

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

 

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.