Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate handling, recording, and processing of vendor invoices, check requests, and expense reimbursements. In addition, this role is responsible for analyzing and properly coding the transactions through the Accounts Payable Workflow software and for generating corresponding payments.

The Accounts Payable Specialist also provides exemplary service in a manner consistent with the values and mission of Castle Group. He or she performs all responsibilities while demonstrating outstanding customer service skills representative of Castle’s Royal Service as it relates to this function. This includes working interdepartmentally, as well as with our external customers

ESSENTIAL RESPONSIBILITIES: (May include some or all of the following as applicable)

• Process and submit transactions through the AP Workflow
• Verify accuracy of all invoices and requests
• Ensure all bills are paid in a timely and accurate manner
• Handle AP for all entities they are responsible for
• Verify all financial data necessary for maintaining AP records
• Clarify any inaccurate or questionable invoices or requests
• Reconcile and properly upload auto-pay and credit card transactions at month-end
• Reconcile AP account in a monthly basis
• Establish and maintain a professional relationship with vendors
• Participate in the AP Workflow projects
• Asist in month end accounting closing

SKILLS, KNOWLEDGE & ABILITIES REQUIRED

Education/Training/Certifications/Licenses:

Associates degree with concentration in Business and/or Accounting required. Bachelor of Science in Accounting preferred.

Experience/Knowledge/Skills:

Minimum of two to three (2-3) years related accounting experience or equivalent combination of education and experience. General knowledge of accounting principles and understanding of the general ledger accounts is preferred. Attention to detail and accurate data entry skills is a must. Strong verbal and written communication skills creating effective customer-focused relationships with all levels within the organization. Able to work under tight deadlines and use time effectively based on key priorities.

Computer literacy:

Intermediate command of computer hardware/software is required; specifically, proficient in the knowledge of Microsoft Office suite including but not limited to; Word, Excel, Power Point and Outlook. Experience with accounting software a plus.

Language requirements:

English is required. Multiple language fluency is desirable.

Travel and availability requirements:

May be required to travel to multiple locations in the state on an as needed basis. Ability to work extended hours and weekends on as needed basis.

Physical Requirements:

Ability to lift up to 5 lbs. and work in a sitting position for long periods of time. Extensive use of fingers for typing and visual use of the computer monitor. Communicate, receive, and exchange ideas and information by means of the spoken and written word; Ability to quickly and easily navigate the property/building as required to meet the job functions.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working Conditions:

The majority of work will be completed indoors in a temperature-controlled environment with little to moderate noise levels. May require outdoor site visits on an occasional basis.

DISCLAIMER: This is not an all-inclusive job description. In addition, management has the right to change any portion of this job description at any time and for any reason. Further, your signature on this job description does not change the at-will nature of your employment.