Accounts Payable Specialist

About Us: City Property Management ( http://www.cityproperty.com ) is an Arizona born and raised company that is a leader in full-service HOA management with innovative technology and a stellar team to match. With more than 40 years in the business and over 150 full time employees, we pride ourselves on providing the best HOA management experience possible. We work hard for the communities we serve and it shows. With paid training and a supportive team environment, you can have confidence that your investment with us is more than a job, it is a career.

Mission: The mission of City Property Management is to provide the best experience in community management.

Our Core Values

Professionalism

Engagement

Knowledge

Humility

Client Centric

Trust

Flexibility

Teamwork

Diligent

Fun, Fair & Respectful

The Accounts Payable Specialist will be responsible for managing all aspects of the accounts payable process. This role includes maintaining accurate records, ensuring timely payments, and building positive relationships with vendors. The ideal candidate will have excellent communication skills, a keen eye for detail, and the ability to work independently while adhering to strict deadlines.

Duties And Responsibilities

• Maintain all accounts payable files, including filing invoices in designated areas and updating vendor relationship information in CityCync.
• Ensure work orders and contracts are attached to invoices received.
• Assign appropriate GL codes and provide accurate descriptions.
• Prepare all accounts payable payments according to company procedures.
• Mail accounts payable checks with appropriate supporting documentation.
• Report any issues in the preparation and distribution of accounts payable to the accounting supervisor.
• Assist with monthly closing procedures alongside accountants.
• Monitor all paperwork, invoices, correspondence, and verbal communication with vendors.
• Set up automatic payment arrangements with utility companies as necessary for associations.
• Research and respond to all accounts payable inquiries promptly.
• Monitor the invoices email when assigned.
• Perform other related duties as assigned.
  
  

Skills

• Excellent verbal and written communication skills.
• Proficient with computer and information systems, including email and calendar applications.
• Ability to type 40 words per minute.
• Strong ability to establish and maintain positive and effective working relationships with colleagues, clients, and the public.
• Ability to maintain privileged and confidential information.
• Ability to work independently and meet strict timelines.
• Comfortable with math and calculations.
• High attention to detail.
• Punctual and reliable.
  
  

Perks & Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Employee referral program