Accounting Clerk

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Accounting Clerk will perform a combination of accounting and administrative tasks outlined herein to assist Branch Controller East with daily company operations. This position involves daily interaction with various levels of the local branch management, vendors, and other employees both at branch or in the Client and Corporate Service centers in Texas which will require a well-spoken, customer service-oriented individual that can multi-task at a quick pace.

Work hours: 8:30am - 5pm.

JOB DUTIES:

• Receives and responds to incoming phone calls and emails from clients, vendors, and managers.
• Serves as point of contact for all issues regarding company credit cards for CMC employees.
• Updates customer/vendor information in multiple software systems.
• Responsible for the set-up of new company vendors to include obtaining W-9 and insurance forms.
• Weekly processing of AP for transmission to corporate payment center which may include resolution of vendor dispute items.
• Monthly reconciliation of all on-site personnel credit card reports.
• Review and prepare various types of A/R billing for pass thru of credit card purchases by on-site personnel.
• Assist with gathering information/organizing files for the transitioning properties.
• Maintains controls for all records in off-site storage.
• Maintaining tracking and processes delivery/Pick-up of client offsite storage items.
• Assists with processing and preparation of annual pool passes for clients.
• Maintain communication with managers scheduled to be on-call to ensure no break in 24-hour community coverage.
• Weekly update of On-call bags to be picked up by managers on the schedule.
• Works with other branches regarding procedures for processing bill backs of monthly credit card items.
• Other duties as assigned within accounting department.
  
  

Requirements

KNOWLEDGE & SKILLS:

• Analytical skills to evaluate, prioritize and categorize date in various forms.
• Ability to perform basic calculations and analysis used in basic bookkeeping.
• Professional communication skills. (i.e. phone, interpersonal, written or verbal).
• Self-motivated, proactive, and detail-oriented team player.
• Ability to use conflict resolutions techniques to solve issues with customers and vendors.
• Strong time management and prioritization skills to meet strict deadlines.
  
  

QUALIFICATIONS:

• Requires a high school diploma or GED.
• Previous administrative support experience preferred.
• Must be proficient in Microsoft Office software, particularly Excel and Word. Must be able to learn additional software/computer programs being used in this department quickly.
• Ability to interpret and follow verbal and written instructions.
• Ability to maintain confidentiality of records and use discretion in the performance of daily activities.
• Must be able to perform diversified but semi-repetitive operations following standardized methods and procedures under changing conditions.
  
  

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.