Accounting Clerk

With more than 225 branch offices across North America, Associa is building the future of community for nearly five million residents worldwide. Our 11,000+ team members lead the industry with unrivaled education, expertise, and trailblazing innovation. For more than 43 years, Associa has brought positive impact and meaningful value to communities. To learn more, visit www.associaonline.com.

Job Description

The Accounting Clerk is an accounting support position in a fast-paced centralized accounting services environment providing accounts payable and receivable services to community associations and supports the Accounting Director.

• Assist with in office tasks such as processing invoices by sorting, copying/scanning, entry to AppFolio, printing checks and distributing to community managers.
• Daily bank downloads and processing rejects
• Run monthly management fee payments/checks to APM.
• Client phone calls and email communications. Calls/Emails are returned before the end of the day and no later than 24 hours later (or 48 hours during busy seasons).
• Client late fee processing and printing of statements
• Client funds bank transfers
• Entry of new vendors, request tax PIN, W2, and advise Customer Service to request COI.
• Advise community to hold payment to vendors when COI is expired & advise customer service to request from vendor.
• Preparation/Processing 1099/1096 tax documents annually
• Coding client invoices for community managers when necessary
• Training new community managers on late fee process when necessary
• Assist Accounting Director with closing monthly financial statements. Email to community manager for review and feedback/approval. Monthly reports consist of but not limited to, Balance Sheet, Income statement, Accounts receivable, cash disbursements and General Ledger.
  
  

Requirements

• Knowledge of Microsoft Office
• Understanding of AP & AR transaction process
• Partner with community managers, vendors, peers, clients.
• Willingness to grow and take on new projects as needed.
• Must be able to prioritize, manage time, and meet deadlines with accuracy and attention to detail.
• Must be able to interpret verbal and/or written instructions at a proficient level.
• Must be able to communicate effectively and professionally on phone, email, and in-person.
• Must be able to operate general office equipment (copier, scan, printer, phone system)
• Typical office environment
• Frequent social interaction,
• High call volume

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.