Accounting Assistant

Position: Accounting Assistant

 

Reports to: AP Supervisor

 

Location: Irvine, CA

 

JOB SUMMARY: MarWest Commercial, a division of FirstService Residential, is actively looking for an Administrative Assistant to join the Accounting team.

 

The Accounting Assistant is responsible for supporting the Accounting department in various capacities. This position is a critical and integrated member of the Accounting team and a successful candidate will have previous related experience in a support role.

 

The position requires an individual who is ambitious, self-directed, and capable of working autonomously or with the broader team to achieve the business and financial goals of the company.

 

Essential Duties And Responsibilities

 

• Daily management of bank positive pay files & review of exceptions
• Assist with retrieving missing utility invoices
• Contact vendors regarding stale dated checks aged on the bank reconciliations
• Federal and State tax tracking and coordination
• Distribute financials to association CPA’s
• Log tax returns as they are returned by the CPA
• Coordinate tax payment with the Junior Property Accountants
• Property tax tracking and coordination
• Monitor due dates and payment with the Junior Property Accountants
• Work through correspondence
• Download monthly banks statements for the accounting team
• Maintain association tracking schedules
• Reduce paper mail as it relates to vendor invoices
• Investigate root cause of invoices moving into the Avid exception queue and work to remediate
• Certificate of Deposit maturity tracking and reporting
• Backup to the Administrative Assistant/Front Desk
• Participate in special projects as needed
• Other duties as assigned

 

Other Job Requirements

 

• Maintains highest degree of confidentiality in all matters
• Strong interpersonal and organizational skills with the ability to manage multiple priorities
• Knowledge of Microsoft Outlook, Word, and Excel
• Excellent accuracy and attention to detail
• Organized and excellent multi-tasking skills
• Minimum of 2 years of experience in a support role

 

Supervisory Responsibility

 

None

 

Education & Experience

 

• High school degree
• Must possess strong written and verbal communication skills, including exceptional telephone management and the ability to write emails
• Self-starter, action oriented, quick learner, able to multitask, highly organized, excellent attention to detail, customer focused,
• Excellent time management skills

 

Language Skills

 

Proficient in English

 

Tools and Equipment Used

 

General office equipment

 

Physical Requirements/Work Environment

 

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 

• Must be able to lift 25 lbs.
• Must be able to sit for extended periods of time
• Must have finger dexterity for typing/using a keyboard
• Talking and hearing occur continuously in the process of communicating with guests, supervisors, vendors and our clients
• Valid California Driver’s License and State mandated vehicle insurance, and registration.

 

This is a full time position with typical scheduled hours, Monday through Friday, 8:00 a.m. – 5:00 p.m. with ability to work from home (hybrid schedule). May be required to work overtime as needed and approved by supervisor. Consistent and regular attendance required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Schedule is subject to change based on business needs.

 

About us:

 

FirstService Residential is North America's foremost property management firm. Our dedication, responsiveness and integrity are why thousands of communities across the U.S. and Canada choose FirstService Residential to manage their properties. We have expertise working with complex communities with large budgets and numerous amenities. In addition, we manage commercial associations and mixed-use developments, as well as multi-family and investor-owned rental and REO properties for institutional and private equity clients.

 

We're all about our associates, and as we continue to grow, we're looking for even more quality people who share our dedication to doing what's right, improving residents' quality of life, building great relationships and truly making a difference for their clients, their colleagues and themselves. Is that you? If so, apply today or join our community and learn more about FirstService Residential.

 

To learn more about our company and culture, please visit www.fsresidential.com/california

 

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

 

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.